It is simple to move files around in Google Drive. Me personally, I like to have it in one container. I can either have one archive folder or you can have several archive folders. These are the exact folder names that I have in my Google DriveĮvery single folder I have has an archive subfolder. The same principle applies to your Google Drive. Think of it this way if you would just randomly throw papers in a file cabinet draw without folders and labels it would be a cluttered disorganized mess. Having an organized filing system is key to eliminating stress and overwhelm when searching for files. For team members, the off-boarding process is changing the password for the team login. Then when a team member joins part of the onboarding process is getting them set up with the team account. Simple and SpeedyĪ super speedy way to give access is by creating one generic sign-in for the team such as One drawback to this is if you look at change history you may not know who it was that made the changes. One folder, it's quick and easy one spot, one-stop. It all you to go into one share spot in your team folder, and add or remove shared access to the folder and all the content verse having to figure out what they were given access to.įriend, that is an extremely time-consuming process. A folder for your business files name Business or the business name and a folder name Team to be shared with all team membersīy only have one main folder for the team it is easy to onboard and offboard team members. Setting up a team on Google Drive that comes when you create a Gmail email account. If you feel a little uneasy like you’re giving the keys to the kingdom, you may set up department folders such as Marketing/Sales, Finance, Operations, and grant access that way. This can be done by one folder name team, with all the folders under that. When you share individual folders and files it takes far too long to remove team members should they no longer be a part of the team.
It is my recommendation that you add team members to the main root folder and allow them access to everything in those folders. Google Workspaceĭoes your business have Google Workspace formerly G Suite? Great, then all the folders for the team should be inside your shared team drive. Setting up folders for your teams can be done in a couple of ways for ease of sharing digital files.
Are the folder in your Google Drive actually folders that you use and you know what is in them?ĭo they need to be renamed or reorganized to align with your growing business? Setting Up Folders for Teams Let’s take a look through the folders that you currently have on your Google Drive.
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